Australian Embassy
Algeria, Chad, Mauritania, Monaco, Morocco



Applications are called for the position of Administration and Correspondence Officer (ACO) within the Defence Office of the Australian Embassy, Paris, at the Broad Band 2 level (2634.52€ gross * 13 months).

The successful applicant will provide administrative support to the Defence Office Paris with particular emphasis on record keeping, liaison, logistics coordination, driving duties and defence asset management.

The Administration and Correspondence Officer (ACO) will need to demonstrate a high level of written and verbal communication in both English and French, have a methodical approach to administration management, be capable of working with a minimum of supervision and have the capacity to work well within a small team environment.

The position is full-time (35 hours per week).

Applications for the position should include:
• The Paris-Based local staff application, to be downloaded from the Paris Embassy website:, section: about us
• Letter of application (no more than 1 page)
• CV
• Statement of claims against selection criteria (no more than 2 pages).

Late applications, incomplete applications or applications not meeting general requirements and selection criteria will not be considered.

Applications should be submitted to the Human Resources Section, Australian Embassy, 4 rue Jean Rey, 75015 Paris or by email to no later than May 03rd 2013.

The Australian Embassy aims to ensure that people are engaged on the basis of their ability rather than their race, gender or background.

Duty Statement

Position: Administration and Correspondence Officer (ACO) - Paris

LES Level: Broadband 2

This position is based within the Defence Office of the Australian Embassy, Paris and reports directly to the Defence Attaché (DA) Paris.

The duties of the position include:

• providing administrative support to the Defence Office, with particular emphasis on record keeping

• management of all Defence Office correspondence and materiel

• translation tasks and preparation of basic administration-related correspondence in French and/or English as required by the Defence Attaché

• purchase and stock level management of Defence Office stationery and general office consumables

• management of the Defence Diplomatic Clearance procedure

• coordinate all logistics for Defence movements, including responsibility for travel bookings and production of Defence Movement Requisitions

• management of the Defence Office vehicle and driving duties

• overall asset management for the Defence Office Paris

• conduct risk assessments and audits for Defence assets and activities

• assistance to the Research and Finance Officer (RFO) as required - in particular Research and reporting on Defence Office activities, simple procurement and management of mobile telephone invoices for Defence Office personnel

• assist Defence Office staff with commemorative and representational functions

• act as visit clearance coordinator when required

• other duties as required


General Requirements and selection criteria

General Requirements:

1. This is a security-designated position. The selected candidate will be required to successfully complete a security assessment to the appropriate level. Applicants must be a national of Australia, New-Zealand, America, Canada, or United Kingdom to be eligible for an Australian Government security clearance. Persons holding dual French nationality with one of the above nationalities would not be eligible for a security clearance for this position. Applications that do not specifically address and satisfy this requirement will not be considered.
2. Candidates must submit a copy of a valid work permit/visa for employment in France and a copy of their driver licence, valid in France.
3. Fluency in English and a high level of written and spoken French is essential. Applicants being considered for the position may be required to undertake, and if so pass at a high level, oral and written tests in English and French.
4. High level skills in Microsoft Office and internet are essential.

Selection Criteria:

1. Highly effective verbal communications skills, in English and French.
2. Proven ability to maintain records and coordinate logistic bookings.
3. Demonstrated experience in report writing and research.
4. A demonstrated capacity to work independently and with the minimum of guidance.
5. A demonstrated capacity to work well within a small team environment.
6. An understanding of the organisation and functions of the Australian Department of Defence.
7. A willingness to work evenings and weekends as required.